Administrative Assistant | Citizens Economic Empowerment Commission | Lusaka, Zambia | Full Time


ZAMBIA AQUACULTURE ENTERPRISE DEVELOPMENT PROJECT

JOB OPPORTUNITIES

ADMINISTRATIVE ASSISTANT (1 Position: Lusaka, Zambia)

1.0 INTRODUCTION

The Government of the Republic of Zambia, through the Ministry of Fisheries and Livestock with support trom The African Development Bank is implementing the Zambia Aquaculture Enterprise Development Project whose objective is to contribute to economic growth as well as provide food and nutrition security in Zambia. The Project development objective is to advance the aquaculture sub-sector as a viable and inclusive business opportunity, through enhanced production and productivity, in order to improve the livelihoods of beneficiaries along the aquaculture value chain.

This objective will be achieved through: a) support and promotion of reliable access to quality input and output markets: b) Competitively priced risk sharing access to finance and c) creation of an enabling infrastructure environment, which in turn is expected to facilitate the entry of new actors and expansion of business opportunities by the existing players in the industry. Specifically targeted fish farmers will improve their business and managerial skills and the quality of their productive systems in order to increase output, efficiently, while keeping fish prices affordable and meeting growing demand from the lucrative domestic market.

The Deportment of Fisheries is the Implementing Agency for the Project while CEEC is an Implementing Partner under Component 1 of the Project: Support to Aquaculture Enterprise, responsible for managing the Seed Fund of the Project to support the development of the Aquaculture Value Chain through the provision of business loans and business development services to target beneficiaries along the Aquaculture Value Chain.

Accoraingly, and in line with its mandate under CEE Act No.9 of 2006 CEEC will provide business loans and technical assistance to MSMEs all stages of the Aquaculture Value Chain to make it possible for all segments (production, transportation, storage and handling, processing, marketing etc.) to receive the business support necessary to lift the entire value chain in target districts.

The deliverables or CEEC will include:

  1. Stakeholder sensitization and mobilization
  2. Production and administration of a Seed Fund Manual
  3. Disbursement and management ot business loans to Aquaculture Value Chain Players
  4. Provision of Business Development Services to the target MSMEs
  5. General Seed Fund coordination and management

2.0 DUTIES AND RESPONSIBILITIES

Position: Administrative Assistant

Reporting to: Repotting to: Aquaculture Business Development Specialist

Subordinates: Project Driver

  • Provide administrative support in the management of the project office:
  • Coordinate all incoming outgoing correspondence
  • Maintain a register of queries and responses submitted to the project office
  • Maintain hardcopy electronic office filing system
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
  • Support Project Staff in assigned project work
  • Set up and co-ordinatre meetings and conferences
  • Meet, receive and attend to clients and visitors
  • Arrange for accommodation and transport for staff and visitors
  • Maintain office inventory
  • Ensure backup documents are properly and systematically filed
  • Ensure cleanliness and high standards of hygiene of office and maintenance of office equipment
  • Support the preparation of unit monthly and quarterly work plan and budgets
  • Provide administrative support in management of the Project office:
  • Undertake highly, effective And detailed communication with the Aquaculture Business Development Specialist:
  • Report and analyse problems experienced with the administrative support of the project office, so that rernedial actions can promptly be token:

3.0 QUALIFICATIONS AND SKILLS

  • Diploma in Business Administration, Management Studies any related field
  • Computer literate
  • Ability to work independentiy
  • Excellent Communication skills
  • At least 2 years  relevant work experience

4.0 DURATION OF THE ASSIGNMENT

The duration of the assignment shall commence from September 2018 and shall be renewed annually, based on performance, up to the closing date of the Project (31 Dec. 2022).

5.0 LOCATION

The Adminstrative Assistant will be located within the Project Management Team of the CEEC, Lusaka, Zambia.

6.0 LANGUAGE OF ASSIGNMENT

The language of the assignment shall be English Language though working language of the dominant languages in the preferred of operation would be desirable.

7.0 MODE OF APPLICATION

All applications in writing should be accompanied by up-to-date Curriculum Vitae and supporting documents (Note: do not send originals) with the nomes and addresses of three referees, one of which should be the last or current employer.

Applications should be submitted by 24th August, 2018 to the address below:

The Director General
Citizens Economic Empowerment Commission
Plot number 6457 Los Angeles Boulevard
P.O. Box 35068
Longacres
Lusaka