Finance and Subgrants Assistant | National Democratic Institute - Zambia | Lusaka | Full-Time

The National Democratic Institute for International Affairs (NDI) is a nonprofit, nonpartisan organization working to support and strengthen democratic institutions worldwide through citizen participation, openness and accountability in government. NDI has supported democratic institutions and practices in every region of the world for more than two decades. Since its founding in 1983, NDI and its local partners have worked to establish and strengthen political and civic organizations, safeguard elections, and promote citizen participation, openness and accountability in government. NDI will work in Zambia to support democratic institutions better able to engage with stakeholders and citizens on national policy, legislation development and citizen concerns and priorities.

NDI invites applications from suitably qualified and experienced persons to fill the vacant post in Lusaka detailed below. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Finance & Subgrants Assistant

The Finance and Subgrants Assistant will provide day-to-day financial and administrative support to the Finance and Administration Manager.

Essential duties:

Finance & Administration

  • Preparing payment vouchers
  • Bank reconciliations
  • Managing petty cash float
  • Assisting with PAYE & NAPSA Returns
  • Assisting with the management of the asset log & updating when necessary


  • Sourcing quotations & making comparisons
  • Drafting procurement review forms
  • Drafting decision memos
  • Drafting services/goods contracts


  • Booking workshop events
  • Making hotel bookings & reservations for International Guests
  • Drafting logistics memos for international visitors
  • Liaison with hotel management on all hotel bookings
  • Organizing transport logistics for the office


  • Assist with NDI Zambia’s subgrant program and budget and contractual relationships with multiple subgrantees throughout Zambia
  • Review subgrantees’ reports for accuracy and completeness
  • Working closely with subgrantees to review queries on reports
  • Assist with training and mentoring of local partners to increase their financial management capacity and ensure compliance with NDI’s program requirements and goals
  • Assist with drafting of regular internal reports

Education and/or experience

  • Diploma or equivalent in finance, accounting or related field.
  • At least 2 years relevant work experience in finance, accounting and operations
  • Knowledge of USAID and DFID rules and regulations related to accounting and finance
  • Sound knowledge of Generally Accepted Accounting Practices (GAAP).
  • Strong written and verbal English communication skills.
  • Proficient in Microsoft Office, including Excel, Word, PowerPoint and accounting software systems

Applications for the above position should include a cover letter, updated Curriculum Vitae with names and telephone numbers of three traceable references. The applications should be addressed to the Country Director, NDI Zambia and e-mailed to

Please ensure that you mention as the source of this job advertisement.

Applications must be received by close of business on 15th September 2018 for consideration. Only shortlisted candidates will be notified.

NDI is an equal opportunity employer.

To apply for this job email your details to